Our Self-Assign system makes it easier for assignors to delegate some assigning responsibilities to officials. The self-assign feature is completely optional, and is disabled by default.
The Self-Assign system uses the existing assignr.com rules to ensure that a referee is not able to assign themselves into an assignment that is not appropriate. For example, a referee may not:
- assign themselves to two different games at the same time,
- assign themselves to a game or position that they are not qualified to work,
- assign themselves to a game where the referee has a team, league or venue conflict.
Before enabling Self-Assign, an assignor should review the checklist below. Most of these tasks are performed on the Site Settings screen. To navigate to the Site Settings screen:
- Click the “Account” link in the upper right corner of the screen, then
- Click “Edit Settings.”
The Self-Assign feature is enabled by choosing the “Referees can self-assign if it does not create a conflict” option on the Site Settings screen.
Before enabling self assign, you'll want to check the following items:
- Enable referee view permissions for games. By default, a referee may only view their own assigned games. On the Site Settings screen, this will need to be changed to one of the following values:
- View their own assignments, and any unassigned games
- View any game, without seeing names of assigned referees
- View any game, including the names of the assigned referees
- Set up ability ranking for all referees. The Self-Assign system ensures that a referee is qualified to work a particular game. For this to work properly, each referee's abilities must be accurate. This information can be changed on the Abilities screen for each referee.
- Configure assignment limits for your site and/or your referees. assignr.com can limit the maximum number of assignments a referee can accept. These values can be configured to limit assignments per day, per week, and per month. These values are optional. However, if they are not set, a single referee may assign themselves to all of your open games.
- To set a default limit for all referees, use the Site Settings screen.
- To set a limit for a specific referee, use the Information link for the referee.
- Determine which referees may use the self-assign feature. By default, when the self-assign feature is enabled, all referees may self-assign, and individual referees may be excluded. This may be configured so that a referee must specifically be granted the self-assign permission by the assignor. To change this behavior, use the Site Settings screen.
- Decide if a referee can un-assign themselves. By default, when a referee declines a game, the game will remain assigned to the referee. To change this behavior, so that a declined game is unassigned immediately, use the Site Settings screen.
- Decide how much notice is required to decline a game. assignr.com ensures that a referee cannot decline a game within 36 hours of a game's start time. This time period can be adjusted if needed. To change this behavior, use the Site Settings screen.
- Decide how a last minute game change should be handled. By default, a referee may decline a game that is changed on short notice. To change this behavior, so that a referee cannot decline a game that has been changed on short notice, use the Site Settings screen.
A referee can self-assign a game by following the steps below:
- The referee navigates to the Unassigned or All Games tab.
- If the game is eligible for a game request or self-assign, the assignment will have a Request It button next to the assignment. For purposes of self-assign and game requests, referee availability is ignored.
- The referee clicks the “Request It” link.
- If the game and referee are eligible for self-assign, the referee will automatically be assigned to the game, and the assignment will automatically be accepted.
- If the game or referee is not eligible for self-assign, a game request will be recorded instead.